Barcodes include linear bars and spaces containing information of a particular product. Barcode readers are the devices that scan or read data from barcodes. Barcodes today are used for many applications. Manual systems usage involve labor and errors taking lot of time. Hence barcode systems can be used in place of manual systems in businesses. Barcode time and attendance systems include tracking of attendance of employees and also track the time of hours worked. Payroll accuracy and efficiency can be improved by barcode time and attendance systems. Some of the advantages of these systems are listed here.
- Quick payroll preparation time
- Reduction of key entry and mathematical errors
- Reduction of time required for payroll audit tasks
- Elimination of time required for compliance reporting
- Elimination of loss from fraud and non-conformances with company policy
Data from barcode identification cards of employees is read by barcode scanners such as Symbol scanners, HP Laser scanners and so on. This helps in allowing employees in making quick and accurate time transactions. The data collected has to be stored in a database and proper management of the data is necessary. The scanner is fixed to an individual PC that stores the data. Then the data is used by the barcode time and attendance software for payroll generation and detailed reports. Special barcode time and attendance software is available and used by many organizations.
Many businesses implement the barcode time and management system. They use specific barcode readers like Symbol scanners to read the data properly. The barcode time and attendance systems help in improving overall efficiency and performance of an organization. The system also ensures government, customer and contract compliance.